Border Information

Deadlines:

Chaperone info - 14 days before your arrival at Malibu at the very latest
  • Legal First Name
  • Legal Middle Name(s)
  • Legal Last Name
  • Date of Birth (incl. the year)
  • Sex
Please note anyone who is not an American citizen

 

Check List:

Do you have:

  • Legal Proof of Citizenship for all your Chaperones/Leaders and campers?
  • Parental Consent to Cross the border form for all your campers, must be original?
​​

Friends, we would like to put this as gently as possible. If you are coming to camp at Malibu, you are going to leave your home country, and enter a foreign one. Again, you will be entering a foreign country. That means paper work and legal documents. We want to make this as smooth of a process for you as possible. Please pour over the information below. Then, pour another cup of coffee and go over it again. If you have questions, call us, email us. Allow us to help make things very clear and manageable for you.

What the Canadian border wants

At the gate

  • Only one person from the vehicle or bus should speak to the border officers.
  • Have all ID and consent forms available and well organized in a binder or bin.
  • The adults on the trip are called Chaperones, not Leaders.
  • No "student leaders"/Campaigners are Leaders.
  • Only Legal Adults, aged 19 or over are chaperones, everyone 18 and under are Campers.
  • None of you are coming to work at the camp.
  • Canadian Border Services call our leaders chaperones. Please use this terminology with them, anything else might prove to be confusing for them

Canada Border Services Criminal Record Checks

  • Be aware of anyone on your trip who is of legal age who has a record. They may be detained at the border, and possibly refused entry.
  • Canada Border Services runs their own background checks on pretty much everyone coming to camp except the campers themselves. This includes the chaperones with the students.
  • We will not find out the results until you show up at the border. They will be waiting for you.
  • It has happened before that guests and chaperones have been refused entry to Canada because of they have a record, even for something minor.
  • DUIs, having been caught with a fake ID in the past, a simple misdemeanor in your home state that is not a misdemeanor in BC can all stop you from gaining entry into the country.
  • We have had leaders denied entry before.
  • Don't get blindsided by it.
  • They are able to apply for entry ahead of time, something you would want them to look into for themselves now so it does not hold your entire trip up at the border and cause you to miss the ferry.
  • Please provide the following information for each of your Chaperones (as known to us as YL Leaders) to the Malibu Office 14 days before your camp trip at the very latest.
    • Legal First Name
    • Legal Middle Name(s)
    • Legal Last Name
    • Date of Birth
    • Sex
  • Feel free to send it earlier if you have your Chaperone/Leader list complete.
  • The border does not give us allowances for weekends.
  • We will be sending out reminder emails along the way letting you know that this information will be due soon.
  • Please check in with us so we know that we have updated email addresses on file for your trip coordinators.

 Identification for Proof of Citizenship

  • It is up to your area to determine what ID they will require of the students based on the information below.
  • It will depend on how much hassle you would like to endure at the border, or how smoothly you would like things to go.
  • Your goal should be to have no issues for a smooth transition. Anything beyond that is up to you as to what your Trip Leader wants to deal with.
  • Yes, there is space for "we don't HAVE to have the #1 option", but consider moving into those "exception" spaces with caution. All may be permissible, but it is not beneficial. 1 Cor 10:23
  • Your area's decisions also do not exist in a vacuum. Your interactions with the Canadian Border Services agents will have a bearing on YL groups coming after you, even if that means next summer. Please keep that in mind as you decide what your area will ask your students to provide.

Options

  1. The best option is always a valid passport.
    • Passports must be intact, no lose pages or lose cover.
    • Passports should expire at very least 6 months after the date of your trip.
  2. Other options would be machine readable/scannable ID such as enhanced driver's license, passport card, or a Nexxus pass.
  3. If nothing else is available, they can present an original or certified birth certificate (proof of citizenship) and government issued photo ID (this is not proof of citizenship, but identification that the person named on the birth certificate/ proof of citizenship is the person in front of them).
We hear anecdotal stories of areas using non-government issued ID (such as school ID cards) for a few of their kids and getting through fine. That's great. Using non-government issued ID is not according to governmental documentation and will be reason for the border officer to possibly start asking more questions which could result in a longer wait time or greater frustration for yourself and the officers, and possible denial of entry. It also leads them to start asking more questions of every trip after you too. Remember that every exception (meaning option number 3 above) piles up on the CBSA officers who are processing all the Malibu trips each week until it looks to them like all Malibu trips want the exceptions to be the rule. The actions of areas in Week 1 are going to impact the processing experience for those in later weeks, in the same way that the actions of the trips from last year are going to impact all the trips for this year.

Parental/Guardianship Consent

We provide an excel document as a resource for you to document parental consent to take the students to Canada. The purpose is to show that you are not stealing a bus load of teenagers. We do not want anything in this document turned into us at camp. It is simply a resource to help you. Please keep it in a separate binder for your return trip home. It must be an original signature.
 

Instructions:

  • Download the Border Crossings Consent excel document (above)
  • Fill out your area and trip leader information at the bottom of the first tab
  • Print one copy of the second tab
  • Print one copy of the third tab for each student who is coming and have the parents fill out all the information by hand and sign it.
  • May we suggest keeping them alphabetically in a binder and keeping them separate from the Health Forms you will turn in to camp to make Check-In at camp faster. We at camp don't want them.

What the US border wants

Websites

Proof of Citizenship

Options

  1. The best option is always a valid passport.
    • Passports must be intact, no lose pages or lose cover.
    • Passports must expire at very least 6 months after the date of your trip.
  2. Other options would be machine readable/scannable ID such as enhanced driver's license, passport card, or a Nexxus pass.
  3. If nothing else is available, then for those 18 and under travelling with a religious group can present a birth certificate (proof of citizenship) and government issued photo ID (this is not proof of citizenship, but identification that the person named on the birth certificate/ proof of citizenship is the person in front of them). This is according to the WHTI agreement.

Parental/Guardianship Consent

  • Use the same Consent documents as you did for entering Canada. Please do not throw these away or leave them at Malibu when you arrive here. You will need them for the return trip home.

Non-US Citizen Guests

Please make sure that you have checked with the latest requirements for any students or leaders in your group who either do not have a US passport, or who are dual passport holders. You will need to stay abreast of all changes that are occuring in US Immigration policies and how it will affect people in your group, particularly if you have people with valid student visas, work visas, or green cards understand that their status in the US could change at a moment's notice.

Undocumented Students

Someone who is undocumented means that, although they were born in the States, due to their family situation, they have no proof at all of citizenship. They are usually children of illegal immigrants. We are utterly, utterly delighted that you are walking alongside these often marginalized youth. We would highly recommend not removing any undocumented students from America to bring them to camp. They will probably gain entry to Canada, but it is a very good possibility that they will not be able to return to America. You should plan a trip to another YL camp within the US.
Contact Us

Malibu Club
6545 Maple Rd
Egmont, BC, V0N 1N0
Canada

CALL US: (778) 331-7944

©2004-2017 Young Life. All rights reserved. |Privacy Policy | Sign In
Connect With Us: